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Satzung |
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Die Satzung des MDV liegt auch in Papierform vor. Wer sich für eine Kopie interessiert wendet sich bitte an das Goethe-Institut Kuala Lumpur.
Hier ist die englische Version:
(Satzung) Rules of Persatuan Pengajar Bahasa Jerman Malaysia [German Language Teachers Association of Malaysia] Paragraph 1
: Name of Association The association shall be known as the Persatuan Pengajar Bahasa Jerman Malaysia (German Language Teachers Association of Malaysia) Paragraph 2
: Place of Business Its place of business shall be No. 1 Jalan Langgak Golf, 50000 Kuala Lumpur or such other place or places as may from time to time be decided on by the Committee. The place of business of the Association shall not be changed without prior approval of the Registrar of Societies. Paragraph 3
: Aims and Objectives 3.1 Aims of the Society 3.1.1 To encourage and expand the learning of German Language and its literature in suitable methods. 3.1.2 To unite all the German Language teachers in Malaysia. 3.1.3 To initiate the talent of teaching this language as a recognized profession. 3.1.4 To provide positive moral and material support to teachers in their profession. 3.1.5 To develop the Malaysians interest in readings of German Language and to upgrade its importance. 3.2
The Authority of the German Language Association of Malaysia 3.2.1 To publish free bulletins to all members two or three times yearly in the process of enriching the literature and knowledge of German Language with the permission of the necessary authority. 3.2.2 To organize workshops, debates, talks, seminars, courses or conventions which shall help the teachers to upgrade the skills foundation of their profession. 3.2.3 To channel information to all members pertaining matters to improve teaching, problems and experiences faced by the German Language teachers. 3.2.4 To register all German Language teachers in Malaysia. 3.2.5 To represent the Malaysian German Language teachers in the associated matters of importance. a] in language or writing conferences in and out of the country. b] in Committees and Government Boards in commemoration with the learning of the German Language in Malaysia. 3.2.6 To initiate recognition from societies and government boards pertaining to German Language Teachers Association of Malaysia as a career oriented society. 3.2.7 To cooperate with other societies and organizations in bounded activities. 3.2.8 To obtain financial means through offers, donations, fees and other sources to achieve the society’s objectives but which are not against the rules of the society. Any donation from the public shall have to obtain approval from the Registrar of Societies. Paragraph
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: Membership 1. Membership is in two categories: a] Ordinary members b] Associate members 2. Ordinary membership is open to Malaysian citizens above 18 years of age and who are teaching the German Language. Ordinary members have the right to vote and be voted. 3. Associated membership is open to those residing in Malaysia and to those interested in the German Language. Associate members do not have the right to vote or be voted. 4. Every application for membership shall be proposed and supported by two (2) Society members and forwarded to the branch Secretary who shall, as soon as possible, submit it to the Branch Committee for approval. The Committee may at its discretion reject any application without assigning any reason therefor. Applications of membership whereupon no branch is available shall proceed with the same procedure above by the Honorary Secretary and the Central Committee. 5. Every applicant whose application has been approved as aforesaid shall, upon payment of the prescribed entrance fee and first yearly subscription, be admitted as a member of the Association and shall be entitled to all the privileges of membership. 6. University or College-University students are not applicable to be members of the Association unless with approval letters from their respective Vice Chancellor. Paragraph
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: Entrance Fees, Subscriptions and Other Dues 1. The entrance fee and subscriptions payable shall be as follows: Entrance Fee RM 5.00 (Ringgit Malaysia Five Only) Annual Subscription RM15.00 (Ringgit Malaysia Fifteen Only) 2. Annual subscription shall be paid to the Treasurer two weeks prior beginning of every year. 3. Unpaid subscriptions from members which lapses more than two months shall receive a reminder from the Secretary and thereafter shall lose all the entitled privileges of a member until he/she settles the subscriptions. 4. The Committee shall have the power to fix a re entrance fee for any person who has allowed his membership to lapse through arrears. 5. Special fees or collection of money from members for certain matters shall be collected with approval from the general meeting. If a member is unable to pay this special fee/collection at the required time, then the special fee shall be considered unpaid annual fees. Paragraph
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Resignation and Dismissal of Members 1. Any member who wishes to resign from the Association shall give two weeks’ notice in writing to the Secretary and shall pay up all dues. Any member who fails to abide the Association’s rules or perform any act that shall tarnish the Association’s name, shall be expelled or suspended of his/her membership by the Committee under considerable reasons. The Committee shall provide in writing the reasons and the member has the right to be informed of his/her suspension. The member shall be given an opportunity to defend himself/herself. The resignation and dismissal shall be carried out unless the meeting postpones or cancels the decision on appeal by the member. Paragraph
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: General Meeting 1. The supreme authority of the Association is vested in a general meeting of the members. At least one-half (1/2) of the total membership of the Association or twice the Committee Members which ever is the lesser, must be present at the general meeting for its proceedings to be valid and to constitute a quorum. 2. If half an hour after the time appointed for the meeting a quorum is not present, the meeting shall be postponed to a date (not more that 30 days) to be decided by the Committee; and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have the power to proceed with the business of the day but they shall not have the power to alter the rules of the Association or to make decisions affecting the whole membership. 3. An annual general meeting of the Association shall be held as soon as possible after the close of each financial year not later than 31 March on a date and at a time to be decided by the Committee. The business of the Annual General Meeing shall be: a) to receive the Committee’s report on the working of the Association during the previous year; b) to receive the Treasurer’s report and the audited account of the Association for the previous year; c) to elect a Committee and to appoint auditors or the ensuing year; d) to deal with such other matters as may be put before it. 4. The Secretary shall send to all members at least 14 days before the meeting an Agenda including copies of minutes and reports together with the audited accounts of the Association for the previous year. Copies of these documents will also be made available at the registered place of business of the Association for the perusal of members. 5. An extraordinary general meeting of the Association shall be convened: a) whenever the Committee deems it desirable, or at the joint request in writing of not less than one fifth (1/5) from the total ordinary members by stating the objects and reasons form such meeting. 6. An extraordinary general meeting requisitioned by members shall be convened for a date within one month of the receipt of such requisition. 7. Notice and agenda for an extraordinary general meeting shall be forwarded by the Secretary to all members at least 14 days before the date fixed for the meeting. 8. Paragraphs 7(1) and 7(2) of this rule regarding the quorum and the postponement of an annual general meeting shall apply also to an extraordinary general meeting, but with the proviso that if no quorum is present after half an hour from the time appointed for a postponed extraordinary general meeting requisitioned by members, the meeting shall be cancelled, and no extraordinary general meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof. 9. The secretary shall forward to all members a copy of the reminder draft of each annual and extraordinary general meeting as soon as possible after its conclusion. Paragraph
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: Central Committee 1. A Central Committee consisting of the following, who shall be termed the office-bearers of the Association, shall be elected at the biennial general meeting: A President A Vice President A Honorary Secretary An Assistant Honorary Secretary An Honorary Treasurer Three (3) Ordinary Committee members 2. The office bearers of the Association and every officer performing executive functions in the Association shall be Malaysian citizens. 3. Names for the above offices shall be proposed and seconded and election will be by a simple majority vote of the members at the annual general meeting. All the office-bearers shall be eligible for re-election each year. 4. The function of the Committee is to organize and supervise the day-to-day activities of the Association and to make decisions on matters affecting its running within the general policy laid down by the general meeting. The Committee may not act contrary to it and shall always remain subordinate to the general meeting. It shall furnish a report to each annual general meeting on its activities during the previous year. 5. The Committee shall meet at least once every three months. Seven (7) days notice of each meeting shall be given to the members. The President acting alone, or not less that 3 of its members acting together may call for a meeting of the Committee to be held at any time. At least one half (1/2) of the Committee members must be present for its proceedings to be valid and to constitute a quorum. 6. Where any urgent matter requiring the approval of the Committee arises and it is not possible to convene a meeting, the Secretary may obtain such approval by means of a circular letter. The following conditions must be fulfilled before a decision of the Committee is deemed to have been obtained: a) the issue must be clearly set out in a circular and forwarded to all members of the Committee b) the suggestions and c) the decision must be by a majority vote. Any decision obtained by circular letter shall be reported by the Secretary to the next Committee meeting and recorded in the minutes thereof. 7. Any member of the Committee who fails to attend three consecutive meetings of the Committee without satisfactory explanation shall be deemed to have resigned from the Committee. 8. In the event of the death or resignation of a member of the Committee, the Committee shall have the power to co-opt any other member of the Association to fill the vacancy until the next annual general meeting. 9. The Committee shall give instructions to the Secretary and other officers for the conduct of the affairs of the Association. It may appoint such organizers and such staff as it deems necessary. It may suspend or dismiss any organizer or member of the staff for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the Committee, or for any other reason out the decisions of the Committee, or for any other reason which it deems good and sufficient in the interest of the Association. Paragraph
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: Duties of the Office Bearers 1. The President shall during his/her term of office preside at all general meeting and all meetings of the Committee and shall be responsible for the proper conduct of all such meetings. He/She shall have the casting vote and shall sigh the minutes of each meeting at the time they are approved. He/She shall, in conjunction with the Secretary and the Treasurer, sign all cheques on behalf of the Association. 2. The Vice President shall conduct responsibilities during the absence of the President. 3. The Hon. Secretary shall conduct the business of the Association in accordance with its rules, and shall carry out the instructions of the general meeting and of the Committee. He/She shall be responsible for conducting all correspondence and keeping all books, documents and papers except the accounts and financial records. He/She shall keep Membership Registration Book which includes names, places and dates of birth, Identity Card Numbers, occupations, names and addresses of employees and the members’ home addresses. He/She shall attend all meeting, and record the proceedings. In conjunction with the President and the Treasurer, he/she shall sign all cheques on behalf of the Association. The Secretary shall in 60 days from the biennial general meeting send the Association’s Annual Report to the Registrar of Societies as stated in Section 14(1) Organization Acts, 1996. 4. The Association Secretary shall assist the Hon. Secretary in performing his/her duties and shall conduct the responsibilities of the Hon. Secretary during his/her absence. 5. The Treasurer shall be responsible for the finances of the Association. He/She shall keep accounts of all its financial transactions and shall be responsible for their correctness. He/She shall, in conjunction with the President and the Secretary sign all cheques on behalf of the Association. 6. The Ordinary Committee Members shall assist the Central Committee in performing tasks instructed to them. Paragraph
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Financial Provisions 1. Subject to the following provisions in this rule, the funds of the Association may be expended for any purpose necessary for the carrying out of its objects, including the expenses of its administration, the payment of salaries, allowances and expenses to its office-bearers and paid staff, and the audit of its accounts, but they shall on no account be used to pay the fine of any member who may be convicted in a court of law. 2. The Treasurer may hold a petty cash advance not exceeding RM500.00 (Ringgit Malaysia Five Hundred Only) at any one time. All fund in excess of this sum shall be deposited in a bank approved by the Committee. The bank account shall be in the name of the Association. 3. All cheques or withdrawal notices on the Association’s account shall be signed jointly by the President, the Secretary and the Treasurer. 4. In the absence of the Secretary or the Treasurer, the Committee shall appoint one of its members to sign on behalf. 5. No expenditure exceeding RM1500.00 (Ringgit Malaysia One Thousand Five Hundred Only) at any one time shall be incurred without the prior sanction of the Committee, and no expenditure exceeding RM50,000.00 (Ringgit Malaysia Fifty Thousand Only) in any one time shall be incurred without the prior sanction of a general meeting. Expenditure less than RM1500.00 (Ringgit Malaysia One Thousand Five Hundred Only) at any one time shall be approved by the President in conjunction with the Honorary Secretary and the Honorary Treasurer. 6. As soon as possible after the end of each financial year, the statement of receipt and payments and a balance sheet for the year shall be prepared and audited by the Auditor appointed under Rules of Paragraph 11. The audited accounts shall be submitted for the approval of the next general meeting, and copies of them shall be made available at the registered place of business of the Association for the perusal of members. 7. The Society’s Financial Year begins from 1st January and ends on the 31st December every year. Paragraph
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Audit 1. Two persons, who shall not be office-bearers of the Association, shall be appointed by the general meeting as Honorary Auditors. They shall hold office from one year and shall be re appointed. 2. The Auditor shall be required to audit the accounts of the Association for one year and to prepare a report or certificate for the general meeting. He/She may also be required by the President to audit the accounts of the Association for any period within the tenure of office at any date, and to make a report to the Committee. Paragraph
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Trustees 1. Three (3) trustees, who must be over 21 years of age, shall be appointed at the general meeting and shall hold office during the pleasure of the Association. They shall have vested in them all immovable property whatsoever belonging to the Association and shall deal with it upon execution of a Deed of Trust. 2. The Trustees shall not sell, withdraw or transfer any of the property of the Association without the consent and authority of a general meeting of members. 3. A Trustee may be removed from office by the Committee on the grounds that, owing to ill health, unsoundness of mind, absence from the country or for any other reasons, he/she is unable to perform his duties or unable to do so satisfactorily. In the event of death, resignation or removal of a Trustee, the vacancy shall be filled by a new Trustee appointed by a general meeting. Paragraph
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Interpretation of Rules 1. The Committee during the general meeting may interpret rules and if necessary, may decide on matters not mentioned in the Rules. 2. The decision taken by the Committee towards its members is final unless decided otherwise by the general meeting if they are any issues against or not in accordance with the decision taken by the general meeting. Paragraph
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Advisor/Patron The Committee may, if considered necessary, elect suitable candidates to be the Society’s Advisor/ Patron with written approval from the candidate concerned. Paragraph
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Prohibitions 1. The following games are not allowed in the house of rules: Roulette, Lotto, Fan Tan, Poh Beh Bin, Belangkai, Pai Kau, Tau Ngau, Tian Kow, Chap Ji Kee, Sam Cheong, Twenty One, Thirty One, Ten and A Half, All Dice Games, Banker’s Game, Video Games and all luck forecasting Games. 2. Neither the Association nor its members shall attempt to restrict or in any other manner interfere with the trade or prices or engage in any Trade Union activities as defined in the Trade Union Ordinance 1959. 3. The Association shall not hold any lottery, whether confined to its members or not, in the name of the Association or its office-bearers, Committee or member, unless with the permission of the concerned authority. 4. “Incentives” as stated under Section 2 of Organization Act 1966, is not applicable to any members of the Society. Paragraph
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Amendment of Rules The Rules may not be altered or amended expect by the decision of the general meeting. Any application for alteration or amendment to the Rules shall be submitted to the Registrar of Societies within 60 days after the decision to make such alteration or amendment has been duly passed. Such alteration or amendment shall take effect from the date of approval by the Registrar of Societies. Paragraph
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Organization and Dissolution of Branches 1. The Central Committee may permit the opening of a branch where not less than 7 Ordinary Members are available. The organization of a branch shall beforehand obtain written approval from the Registrar of Societies. 2. The Central Committee may dissolve the Branch a) if the total Ordinary Members are in 6 consecutive months are less than 7 or b) if the branch disobeys the Society’s rules or decisions made by the Society’s general meeting of the Central Committee finds the branch guilty in acts of tarnishing the Society. 3. The decision to dissolve the branch shall be made with majority votes in the Central Committee meeting, with condition as stated in Paragraph 17(2)(b), whereby the branch has been given 30 days notice prior and given an opportunity to answer the allegations. 4. The Dissolution Order shall be signed by the Honorary Secretary. The branch shall not function from the date the Dissolution Order is received unless on completion business. Any branch which is doubtful about the Dissolution shall write written query to the Honorary Secretary within 30 days from the date the Dissolution Order is received to appeal to the Representative Meeting. Though the appeal is made, the Dissolution Order is still effective until it has been cancelled. In similar condition, the Central Committee may elect a guardian committee of members to administer the affairs of the branch until the appeal is considered. 5. If a branch is closed due to Paragraph 17(2)(a), then the Central Committee shall transfer all the members to the next available branch. If the branch is closed according to Paragraph 17(2)(b), then they are ceased of membership. 6. It is the duty of the President, the Secretary and the Treasurer of the branch to surrender all books, records, funds and assets and the balance sheet possessed by the branch from the last date the balance sheet is forwarded until the dissolution order. 7. If any of the branch members decides to withdraw from the Society, then the branch officers shall as soon as possible, surrender to the Honorary Secretary all the books, records, funds and other assets of the Society. They shall also prepare and submit the balance sheet to the Honorary Secretary as stated in Paragraph 15(6). Paragraph
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Branch General Meeting 1. The annual general meeting of the branch shall be held not later from the end of February each year. 2. Duties of the Branch General Meeting: a) to receive the branch Treasurer’s report and the branch accounts which has been audited the previous year; b) to elect the branch committee and branch auditor for the ensuing year; c) to discuss other presented issues. 3. The branch Secretary shall send to all members at least 7 days before the branch annual general meeting an agenda including copies of minutes and reports together with the audited accounts of the Society for the previous year. Copies of these documents shall also be made available at the registered place of business of the Society for the perusal of members. 4. At least one half (1/2) of the total membership of the Society or twice of the Branch Committee Members which ever is the lesser, must be present at a general meeting for its proceedings to be valid and to constitute a quorum. 5. If half an hour after the time appointed for the meeting of quorum is not present, the meeting shall be postponed to a date to be decided by the Committee (not more than 7 days); and if a quorum is not present half an hour after the time appointed for the postponed meeting, the members present shall have power to proceed with the business of the day. They shall not have power to make decisions affecting the whole membership. 6. An extraordinary general meeting shall be convened: a) on instruction by the Central Committee; or b) whenever the branch committee deems it desirable; c) at the joint request in writing of not less than 20 ordinary branch members by stating the objects and reasons for such meeting. 7. An extraordinary Branch general meeting requisitioned by members shall be convened for a date within 15 days of the receipt of such requisition. 8. Paragraph 18(4) and 18(5) of this rule regarding the quorum and the postponement of an annual general meeting shall apply also to an extraordinary general meeting, but with the proviso that is no quorum is present after half an hour from the time appointed for a postponed extraordinary general meeting requisitioned by members, the meeting shall be cancelled, and no extraordinary general meeting shall be requisitioned for the same purpose until after the lapse of at least six months from the date thereof. 9. The Secretary shall forward to all members and the Honorary Secretary a copy of the draft minutes of each branch general meeting as soon as possible after its conclusion. Paragraph
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Branch Committee 1. a) A Branch Committee consisting of the following, who shall be termed as office bearers of the branch, shall be elected at the annual branch general meeting: A Branch President (Yang DiPertua Cawangan) A Branch Vice President (Naib Yang DiPertua Cawangan) A Branch Secretary An Assistant Branch Secretary A Branch Treasurer 2 Branch Ordinary Members b) The office bearers of the Branch and every officer performing executive functions in the Branch shall be Malaysian citizens. 2. Names for the above offices shall be proposed and seconded and election will be by a simple majority vote of the members at the Branch General Meeting. All the office bearers except the Branch Treasurer shall be eligible for re election each year. 3. The function of the Committee is to organize and supervise the day-to-day activities of the Branch within the general policy laid down by Rules of Association and orders by the Central Committee and the Representative Meeting. The Branch Committee shall meet at least once every three months and the presence of one half (1/2) from its membership to constitute a quorum. The Branch Secretary shall deliver a notice copy of every meeting to the Honorary Secretary not later than 14 days after the meeting. Paragraph
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Duties of Branch Office Bearers 1. The Branch President shall during his/her term of office preside at all branch general meeting and all branch meetings of the Committee and shall be responsible for the proper conduct of all such meetings. He/She shall have the casting vote and shall sign the minutes of each meeting at the time they were approved. He/She shall, in conjunction with the Branch Secretary and Branch Treasurer, sign all cheques. 2. The Branch Vice President shall conduct responsibilities during the absence of the Branch President. 3. The Branch Secretary shall conduct business of the Branch in accordance with the Rules and shall carry out the instructions of the Branch general meeting and Branch Committee. He/She shall be responsible for conducting all correspondence and keeping all books, letters and papers except the accounts and financial records. He/She shall attend all Branch Meeting and make dictation. In conjunction with the Branch President and the Branch Treasurer he/she shall sign all branch cheques. 4. The branch assistant secretary shall assist the branch secretary in performing his/her duties and shall conduct responsibilities of the branch secretary during his/her absence. 5. The branch treasurer shall be responsible for the finances of the branch. He/She shall manage and keep accounts of the branch’s financial management and shall be responsible for their correctness. 6. The branch Ordinary Members shall assist the branch Committee in performing the tasks instructed to them. Paragraph
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Branch Financial Provisions 1. All funds collected at the Central office or branches shall be the Society’s asset. 2. The General Assembly of the Society shall decide from time to time the percentage rate of fees that shall be kept by the Branch as Collection of the branch and shall fix the expenditures which shall use the Collection. 3. Every branch treasurer shall submit not later than every 15th of each month the fees received by its branch after deduction of percentage kept as the branch’s collection. 4. Every branch treasurer shall submit not later than every 15th of each month a balance sheet and the branch’s expenditure for the previous month to the Honorary Treasurer. 5. All Branch funds shall be deposited on the name of the branch and in a bank approved by the Committee. The accounts of the fund shall be managed together by the Branch President, Branch Treasurer and the Branch Secretary. The Branch Treasurer may hold petty cash advance not exceeding RM50.00 (Ringgit Malaysia Fifty Only) at any one time. No expenditure exceeding RM500.00 (Ringgit Malaysia Five Hundred Only) at any one time shall be incurred without the prior sanction of the branch Committee. Any value less than RM500.00 (Ringgit Malaysia Five Hundred Only) at any one time may be approved by the Branch President in conjunction with the branch secretary and the branch treasurer. 6. All funds, books and other assets of the Society which are under the liason by the dissolved branch shall be submitted as soon as possible by the branch secretary to the Honorary Secretary together with the balance sheet as stated under Paragraph 17(6) and 17(7). Paragraph
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General Allocation of the Branch 1. Any unstated allocation in the Rules for matters in accordance to the branches’ administration, shall apply the Rules of the Society’s Central Office where appropriate. 2. The Society’s general meeting and the Central Committee shall give instructions to the branch general meeting and the branch Committee regarding its administration. Paragraph
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Dissolution 1. The Association may be voluntarily dissolved by approval of not less than three fifth (3/5) of the total membership called upon to an extraordinary general meeting. 2. In the event of the Association being dissolved as mentioned above, all debts and legal liabilities incurred on its behalf shall be fully discharged, and the remaining funds shall be disposed of in such manner as may be decided upon by a general meeting. 3. Notice of the dissolution shall be given within fourteen (14) days of dissolution to the Registrar of Societies. Signature of President Signature of Hon. Secretary SONJA YUNUS KANAKAMBAL VELUSAMY 711130-10-5996 630704-10-5502 . |
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